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Download Your Pack17 Word documents · Excel register workbook · Complete PDF
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What is in your download
The Excel workbook is your working file. The Word documents are for adapting and signing. The PDF is for reading and reference.
17 Word documents
Fully editable. Replace the bracketed placeholders with your own details, delete anything that does not apply.
Excel register workbook
Six working sheets: AI Inventory, Training Register, Incident Log, Oversight Register, Vendor Tracker, Annual Review.
Complete set PDF
The whole pack in one file for reading, sharing with your leadership team, or printing.
Where to start
Work through it in this order. Most of the initial work is done in an afternoon, and the high-risk documents only apply if your screening points you there.
Confirm scope and role: Document 01, Section 1
Before anything else, check whether the Act applies to you and whether you are a deployer or, for any tool you built yourself, a provider. This changes which duties you carry, so it is worth the ten minutes.
Build your inventory in the Excel workbook
Use Document 02 to screen each tool with the four questions. Include AI features embedded inside other software, which is where most businesses find tools they had forgotten about.
Check nothing you use is prohibited
Run your inventory against the nine practices in Document 13, then have a director sign it. Pay particular attention to any tool that analyses sentiment in call centres, interviews or productivity monitoring.
Brief your staff and record it
Distribute Document 04 or use it for a short team briefing, then record completion in Document 05. The Act does not set a frequency, so you decide what suits your roles and tools.
Put the right notices in the right places
Use Document 06 to match each situation to the correct notice version. Check which are legally required and which are voluntary before you add them, since unnecessary notices can dilute the required ones.
Only if screening flagged a high-risk use
Documents 08 to 12 are for recruitment, credit scoring, education and similar Annex III uses. Those duties apply from 2 December 2027, but start the vendor requests now because responses take months.
Sign off and diary the review
Complete the management review in Document 14, then put the annual review from Document 15 in the calendar along with the key dates.
How to read the labels
Free updates for twelve months
The law was verified on 11 September 2026. Commission guidelines and national enforcement practice continue to develop, and further dates fall in December 2026, December 2027 and August 2028. You will receive updated documents by email for twelve months at no extra cost. Add our support address to your contacts so updates do not land in spam.
Questions about the pack?
If your download does not work, or you want to check how a document applies to your situation, email support@aiactready.com and we will reply within one working day. For anything genuinely high-risk or legally uncertain, we will tell you plainly that you need a lawyer rather than pretend the pack covers it.